International Repatriation tracking tool

Progress Tracker


Name of the Deceased
Destination Country
Destination Airport

Status Information

Coffin Selection


Death Certificate  ?

Once the Death has been registered you will be given a Death Certificate which is usually A4 in size.

We will need this emailed or faxed to us as soon as possible to allow us to start the background paper work. This document is essential to allow us to apply for the Coroners 'Out of England' Certificate. We will require the original in due course.

If an Interim Certificate has been issued by the Coroner you will not receive a Death Certificate.

Interim Certificate  ?

An Interim Certificate is issued by the Coroner to allow you to proceed with the Repatriation whilst they continue their investigations.

If the Coroner informs you that they are issuing an Interim Certificate please let us know immediately.

You will not be required to obtain a Death Certificate.

Out-of-England Permit  ?

An 'Out of England Certificate, (OOE), is required to allow us to remove a Deceased from the United Kingdom.

We can apply for this once we have a copy of the Death Certificate or we know that an Interim Certificate is going to be issued.

The Coroner is given up to four working days to issue this but in practice we usually receive it in one or two days.

Once we are informed by the Coroner that the OOE has been issued we can then take the Deceased into our care.

Collection of Deceased
Embalming ?

The embalming has been arranged and the embalmers qualifications are listed below :-

Deceased Clothing ?

You can supply your own clothing.

Alternatively, we can supply a gown.

FFI Certificate ?

A freedom from infection certificate, (FFI), is required to allow us to remove a Deceased from the United Kingdom.

If the Deceased is not free from infection then we can issue a document that states that the remains are in a sanitary condition and risk no danger to the public. We can issue this once we have carried out specialist embalming.

If you are aware of any infection please inform me. This information will be treated as highly confidential.

Deceased Passport ?

Some regulations require the Deceased's passport or ID card. If the status shows 'Outstanding' we are waiting for this.

If the status shows 'Complete' we have received it.

'Not Applicable' - not required

Embassy Approval ?

If you see 'Not Applicable' as the status for this then no Embassy involvement is required.

Some Embassy regulations require us to attend with documents only and others require the coffin and Deceased to be taken and the coffin sealed with an official stamp.

You will see 'Outstanding', 'Appointment Booked' then 'Completed'.

Church Service

Details of the church service for the deceased are as follows:

Flight Booking

The deceased is scheduled to travel on the following flight:

Consignee Notification
Document Transmission
Accepted at Departure Airport
Confirmation of Arrival
Flight(s) CO2 offset (Kg)
Account Settlement

Your Repatriation Specialist

My name is , Mears Repatriation. I am taking personal care of the return of to . Should you have any questions, please do not hesitate to email me, or call me on .

In order to ensure a most efficient service, I respectfully request that you do not contact me simply to verify the information provided on this page. This data is reported live from our systems and is updated automatically as soon as a status changes. Whilst I am talking to you, I am unable to speak to all the administrators, agents and other official personnel involved in a successful repatriation.

Please feel free to share this link and/or your reference number with your relatives both in the UK and abroad.

Thank you very much for your understanding. I am honoured to serve you, your family & friends and the memory of your loved one. signature
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